Cloud storage can give you so many great benefits. The most noticeable are of course access to files across platforms and sharing of information with ease.
But there’s so much more! Take a look at these cloud storage tips to find out how you can take full advantage of the cloud.
Browse through the applets at IFTTT
If This Then That is the god of automation tools. It seems like there’s no real limit for what you can actually automate with this app.
Of course automation of different aspects of cloud storage isn’t an exception. IFTTT creates, or lets you create your own, what they call Applets. This can be described as a formula for how a connection between two services work when you turn it on. A great example is the applet that automatically back up photos you take with your iPhone to your Google Drive.
Migrate files with Mover
As your business scales, you might end up going into the same trap as many other do. You sign up and start using a bunch of different cloud services for the same use. This makes it hard to find files you’re looking for and can cost you if you’re not careful.
With Mover you can migrate files from one cloud drive service to another with ease. You can either use it as a way to switch to a single new cloud storage service, or mash together the wide range of services you’re already using.
Look for more free storage space
Let’s face it, free storage space is something we all look for. That’s why this is an important tip among our cloud storage tips. While every cloud storage provider have their own pricing plan, there’s always ways you can get some extra storage.
Click here to read one of our earlier blog posts where we look at some ways for you to do so. Here’s a quick overview of how you can utilize your free storage the most:
- Complete the Get Started Guide for Dropbox
- Refer and convert others to Dropbox
- Use photos.google.com to store your photos instead of on your Google Drive. It’s free for unlimited amount of photos, as long as you store them in what Google calls “High quality” and not the original quality.
- You can also contribute to Google Maps by being an Local Guide. This means you contribute to the app by publishing your photos on Google Maps.
Make your cloud drive your default download destination
Browsers use the download folder on your hard drive as default destination for all your downloads. If you prefer to stay away from hard drives, it might be a good idea to create a download folder on your cloud drive as well.
This won’t just make it easier to get a hold of files you’ve downloaded with any of your devices. Your devices will also be much faster, as your hard drive won’t slow it down.
Keep in mind that you need to be strict on keeping this folder organized, since there’s plenty of trash files that end up in your download folder.
Auto-save Gmail messages and attachments to the cloud
For the fifth tip among our cloud storage tips, you have two options. First off, you can use an Applet in IFTTT. There are plenty of alternatives in here, each tailored for a unique connection. You can upload attachments from Gmail to Dropbox automatically, and emails from any provider.
The thing about IFTTT is that the Applets either automate the process entirely, or make it very manual and complicated. There’s one where you can send an email with the attachment you would like to upload to a IFTTT email address, and then it gets uploaded.
Sadly, this isn’t that easy to configure, so if you want to find a more customizable option, this chrome extension can make your life a bit easier. Here you can choose what email attachments you would like to save on your drive by setting up criterias based on who it’s from, what the email contains of words, name of attachments etc. It also lets you save entire emails to your Google Drive.
Find files across cloud services
In the second tip we talked about migrating files all into one single cloud storage service. This does of course make it much easier for you to gain control of all your files, but it might not be worth it to use resources on it when you have other options. In some cases, it might even be necessary to take advantage of the benefits you get from each individual service.
That’s where Correlate can help you out. You can eliminate the problem of looking through multiple cloud accounts by using the almighty Cloud Search. This helps you find any file on any connected cloud account. You can bookmark it in a Correlate Map, which is a collection of information similar to a folder, if you need it for later use.
Hope these cloud storage tips can help you out when trying to get more out of your cloud storage. If you have any other great tips that should be mentioned, write them down in the comment section below.