Up through the years, your email address have been distributed around to so many different people and companies. They often contact you either to sell you something, do business, or update you on what they’re doing.
This makes it important for you to organize your email inbox. That’s why we’ve created a list of email organizer ideas for you to get started.
If you’ve been dealing with a crowded email inbox for a while, you probably have a strategy to organizing them. But if your email inbox just started to fill up, or you’re looking to replace your old strategy, here’s our tips for how you can organize your email inbox in a simple and easy way.
1. Always reply or forward when it’s relevant
By this we mean you should not create an entirely new message every time you send one. Either write your email by replying to or forwarding a related email you’ve received.
This is a pretty basic tip to help you organize your email inbox, and you should be doing this already. The reason is that most providers create an email thread for you and everyone else included in the conversation. If you and everyone else involved follow this tip, this thread will include all previous emails sent to you or by you.
2. Use labels, folders or categories
Another simple trick to organize your email inbox. Your inbox might have different functionality in this area, depending on what app you’re using. Gmail use labels and categories (we recommend labels as they’re more flexible), while Yahoo Mail and Outlook use folders.
This process should be automated as you will continuously receive new emails. Gmail will automatically recognize what emails should be labeled with what label, depending on what emails you label early on. So if I start to label a bunch of newsletter emails with the label “newsletter”, Gmail will recognize incoming emails as newsletters based on content and sender. If you’re using Yahoo or Outlook, this won’t happen by itself. You’ll have to set up what Yahoo calls Filters and Outlook calls Rules. Click here to learn how you set up Filters or click here to learn how you set up Rules.
PS: Sortd is a great service to keep your Gmail inbox more organized, setting up your inbox as a kanban board where each list is based on labels or folders. Check it out!
3. Star or label emails important
Third on our list of email organizer ideas highlights a couple of features similar to those in number two. But they should be used very differently. If there’s any emails relevant to what you’re working on, or contains something to remember, star or label them important.
Yahoo and Outlook doesn’t let you label emails important, but you can of course create a folder called “Important”. By using Rules or Filters, this method can make sure that you get every email from your boss and other important contacts in one folder. Although if you feel that you can filter out what’s important manually, you can star out the emails. This can also be done in Gmail.
4. Unsubscribe from newsletters you don’t read anymore
Your email addresses are bound to end up on a mile long list of different newsletters. This will make your email inbox extremely crowded and really hard to navigate through.
Most of the newsletters you receive won’t interest you enough. Most online services sign you up for their newsletter whenever you sign up for their service. Getting a monthly update from that provider might not interest you much.
So if you don’t find it interesting, the next of our email organizer ideas is to unsubscribe from the newsletter.
5. Bookmark emails related to larger projects in Correlate
Emails often play a role in a larger setting, like projects. Maybe your team is working on developing a new app, bringing onboard a new customer, or renovating a building? There’s bound to be some emails involved in this project right?
You can use Correlate to bookmark your emails along with all other information related to that project in one place. Access your emails in the same place as you keep your notes, documents, bookmarked websites and task lists. You can also browse through your gmail inbox inside Correlate. Click here to learn more about Correlate.
That’s our list of email organizer ideas for you. By following this list at all times, you can be sure that there will be much easier to move around inside your email inbox.